Report 'Holyhead to Cowes' Essay Example | Topics and Well Written Essays - 2000 words

Report 'Holyhead to Cowes' - Essay Example It is in line with this that the report was prepared to give stakeholders a very vivid idea of the final costing and planning of the event. The report focused on key aspects of the planning that has been done so far and how the event is hoped to be delivered on the due date. Key areas of planning that has been put in place so far include completed work structure, costing structure, health and safety preparations, risk management, and communication plans. Based on these preparations that have been completed, it has been concluded that the university is in a position to successfully start off its race on the planned date. 2.0 Event Management 2.1 Pre-planning The pre-planning focuses on answering the 5W questions (Brenke &Wagner 2006). On the question of why the event is important, it would be noted that this is an event that will serve as a platform for the union to be of relevance to its society through the raising of fund to support society welfare. On the question of what will be p resented at the event, a simple answer of a cycling race will be given. There will be detailed information on where the event will take place but this could be summarised as following a route from Holyhead to Cowes. The event is planned to take place on the 4th of May 2014, in the open lanes of the identified route from 6am to 5pm on each day; and this answers the question of when. Lastly, the question of who is answered by identifying the stakeholders of the event, who include executives of the union, event planners, cyclists and community members 2.4 Event overview Generally, this is an event of fund raising cycle ride that is to take place from Holyhead on Angelsey to Cowes. The event can therefore be said to be made up of two major broad goals, the first of which has to do with the need to have a cycling race in place for selected cyclists. As part of the cycling component of the event, event planners are expected to gather thirty (30) cyclists in good standing who will be engag ed in competitive cycling sport from Holyhead to Cowes. The second component of the event is the fund raising, which requires the event planners to be in a position to put in place structures that will ensure that philanthropists and other donors give to a good course, which is being championed by WUCC. The whole event is scheduled to take place on the 4th of May, 2014. 2.3 Work Structure The structure of the event is expected to have five (5) major divisions or parts, which will be made up of route management, hotel booking, registrations, operations and marketing. The structure is however expected to follow a multi level approach, meaning that each of the major components will have its own sub divisions. For example under the route management, there is expected to be the appointment of team leaders who will further map out the required areas for the race. Under the hotel booking, it is expected that search will also be made for bike